Capgemini Recruitment 2024

As our Back Office Coordinator, you'll be the silent conductor behind the scenes, ensuring everything runs seamlessly in our vibrant office environment. From managing travel arrangements and expense reports to coordinating meetings and events, you'll wear many hats, becoming the backbone of operational efficiency and a pillar of support for our teams.

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Responsibilities:

• Travel & Expense Management: Coordinate employee travel arrangements, process expense reports, and ensure compliance with company policies.
• Meeting & Event Coordination: Plan and organize meetings, conferences, and events, managing logistics and ensuring smooth execution.
• Inventory & Asset Management: Maintain accurate records of office supplies and equipment, ensuring timely procurement and optimal utilization.
• Document Management & Filing: Organize and file physical and digital documents efficiently, facilitating easy retrieval and information access.
• Purchase Order & Vendor Management: Process purchase orders, track deliveries, and manage communication with vendors.
• Data Entry & Reporting: Accurately enter data into various systems, prepare reports, and maintain databases.
• Administrative Support: Provide administrative support to staff, including scheduling appointments, managing calendars, and handling basic inquiries.
• Maintain Confidentiality: Uphold strict data privacy and confidentiality guidelines, safeguarding sensitive company information.

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Skills:

• Minimum Higher Secondary Certificate (HSC) or equivalent qualification (experience in back-office coordination or administrative work is a plus!).
• Excellent organizational and time management skills, adept at juggling multiple tasks and prioritizing effectively.
• Strong attention to detail and a commitment to accuracy in all tasks.
• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
• The ability to work independently and as part of a team in a fast-paced environment.
• Proficiency in computer applications like MS Office Suite and basic data entry tools.
• A positive and proactive attitude with a willingness to learn and adapt to new tasks.